How to Use Folders in Google Documents

Part of the Video Series How to Use Google Documents

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Using folders in Google documents is easy with these tips, get expert advice on business software and the internet in this free video.

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How to Use Folders in Google Documents
DREW NOAH: So now, I'm going to show you how to create folders and how to organize your documents and folders. So, to make the folder, you can just go to the "New" drop down and then create new folder. And then you'll just want to add a name and if you wanted to, you could add a description. And so, now, we've got this folder, and I can see my folders down here in the folders view and you could see I'm on personal, and there are no documents here 'cause there's no documents in this folder yet. So, if I go back to "All Items", there are two ways I can add documents to folders. First off, I could go through and check all the ones I want to add if I want to add multiple ones and then go "Move To" and then select the folder and it moved to folder. And then you can see when there--oops, I accidentally opened that. When they're in a folder, they have this label right here which is the folder Personal right there. So, the other way to add a document to a folder is I can just click and drag it over. Let me create another folder real fast just to demonstrate this. So for my purposes, demonstrating this, I'm just going to say I have a folder for like work documents and then a folder for personal documents. So now, I've got these two folders and then the other way to add a document to a folder is just to drag it over which is pretty useful. And even though these are folders, they don't quite work the exact same way a folder might work on say your computer because you can put items and multiple folders. So, if there's a document that belongs in two folders, I could put it in both folders. So now, you can see on which folders this document is in, it's in both work and personal. So, if I want to look at what's in a folder, I would just click it on the view options over here and then now you can see, I'm looking at everything that's just what's in this folder. And you can see this one is also in the work folder 'cause I'm in the personal folder so it doesn't say personal right here but since this one's also in work, you can see it's in work and we're looking at personal so it's in personal. The other folder view is "All Folders" view--we'll just refresh real fast. And I can get to that by clicking "All Folders" right here or when I'm on a folder, I can click "All folders" right there. And then you get this kind of drop down view where I'm actually--all the folders I've created, I can look at in here and then I can click this area to see what's in them and what's not and then I can select things. And I can also delete a folder by selecting it and then hitting "Delete". And that deletes the folder but does not delete the items that were in it. They still remain so that's pretty useful for getting rid of a folder and not having to worry about things accidentally getting deleted. Then one other view with folders here is the "Items not in folders". When I click on that just like it sounds like I can look at all the items that aren't in a folder and then this is useful if you really like using the folders and keeping things organized, this is useful to just instantly see what's not in a folder and then put it in a correct place wherever that might be. So, that's how you use the folders in Google Docs.

About the Expert

Expert: Drew Noah has been working for various websites for over five years. He uses Google Documents as a web-based alternative to Microsoft Office to organize his documents and spreadsheets. Read More