Creating & Saving Searches in Microsoft Outlook

Video Transcript

Hi, I am Gary for Expert Village. Sometimes in Outlook we want to search for a particular email either by the senders name or by the subject matter in the email. The way we would do this is we would go on top and click on find. Then we can set certain type of criteria with what we would tell Outlook to search for. So what I am going to show you how to do is to create a search and we are going to save the search for any time that you want to conduct the same search, let's say periodically you like to see what emails have been returned and have not been read. So you can create a search and all you have to do is click on it. You don't have to continuously go into the menus and create all of these perimeters. So let me show you how to do that. First we are going to go into options and I will show you how to create our search and then we will save it. So we go into options and advance find and when we click on advance find, what we will do is set our criteria, let's say we are going to search for the word 'returned' and that will be in the subject line because when we get an email that is returned from the recipient, for some reason it didn't get to him, that is one of the words that is in the subject line. So I am going to create that and I am going to find now and we will conduct the search. We see that we turned up two emails that were returned for service unavailable. Now, this search I am going to save it and save it as a folder and it is going to appear on my task bar on the left. I will call it returned and hit OK and we see here that now I have in my search folders (let me close this window) and we see here on my search folders I have a folder called returned and now when I click on that folder it automatically does my search and now I have the emails that came up from the returned search. So that is how we save searches and it is much easier than to go into the perimeters everytime.

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