How to Organize a Convention

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Organizing a convention or conference requires many moving parts and tireless effort by passionate planners and volunteers. Get help planning a convention in this free business organization video series.

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1.

Daily Schedules & Planning a Convention
Conventions can have days that last from a few hours to almost twelve, packed with convention events and seminars. Get help scheduling a convention in this free business organization video.

Views: 427
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2.

Events & Scheduling for a Convention
Your convention should have events, whether seminars, contests, movies, performances, or guest lectures. Get help planning convention events in this free business organization video.

Views: 323
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3.

Free Gifts for a Convention
Conventions traditionally offer free gifts, or SWAG (Something We All Get), which comes from the convention budget or donations. Get help planning a convention with give-aways in this free business organization video.

Views: 312
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4.

Getting Insurance for Conventions
Insurance is good for large conventions, covering the venue, safety of the attendees, and covering liability. Get help planning a convention with insurance in this free business organization video.

Views: 308
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5.

Have Fun When Organizing a Convention
Organizing a conference or convention is BIG work. Responsibilities add up, but stay positive and have fun with your passions. Get help planning a convention in this free business organization video.

Views: 414
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6.

Hiring Security for Conventions
Conventions need security because the unexpected can happen with convention celebrities or fans. Get help planning a convention with security in this free business organization video.

Views: 295
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7.

How Many Days Should a Convention Be?
The length of a convention will determine how many attendees you allow, costs, schedules, and the types of events your convention sponsors. Get help scheduling a convention in this free business organization video.

Views: 313
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8.

How to Book Celebrities for a Convention
Celebrities can bring people to your convention and generate excitement about the convention as a whole. Get help planning a convention with celebrities in this free business organization video.

Views: 491
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9.

How to Book Vendors for a Convention
Your convention should have vendors to circulate merchandise and bring money into the convention during the planning phase. Get help planning a convention with vendors in this free business organization video.

Views: 327
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10.

How to Create a Press Release for a Convention
Writing a press release for your convention will advertise the convention in local or national news. Get help with press releases for a convention in this free business organization video.

Views: 309
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11.

How to Create a Website for a Convention
A convention website will be good advertisement and also give attendees a place to keep up to date with convention news. Get help designing a convention website in this free business organization video.

Views: 334
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12.

How to Hire Staff for a Convention
Your convention needs staff to organize people and finish tasks, and volunteers are a great resource. Get help planning a convention with staff in this free business organization video.

Views: 297
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13.

How to Market a Convention
Marketing your convention might be the hardest, most important step in planning a successful convention. Get help marketing a convention in this free business organization video.

Views: 420
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14.

How to Tell if a Convention is Successful
Was your convention successful? Judge the flow of traffic in your convention and the satisfaction of guests, and try to get feedback. Get help judging a convention in this free business organization video.

Views: 301
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15.

Money & Financing a Convention
Funding a convention and handling finances are the business foundations of hosting a convention. Get help planning and financing a convention in this free business organization video.

Views: 399
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16.

Picking a Location for Your Convention
The location and venue of your convention is a key part to planning a successful, populated convention. Get help planning a convention and choosing a locale in this free business organization video.

Views: 297
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17.

Picking a Theme for Your Convention
The theme of your convention will impact every step of the convention planning process, from vendors to locations. Get help planning theme for a convention in this free business organization video.

Views: 318
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18.

Taking a Convention on the Road
If you plan a successful convention, can you repeat the convention on the road? Research is key. Get help planning a convention in this free business organization video.

Views: 287
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19.

Types of Conventions
There are many types of conventions, from pop culture celebrations to hobbies and merchandise get-togethers. Get help planning a convention in this free business organization video.

Views: 375
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20.

Who Attends Conventions?
Conventions are attended by many types of people, not just role-players, otaku, and sci-fi fans. Get help planning a convention in this free business organization video.

Views: 313
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Views: 6,838 Videos in Series: 20

Tags: organize, planning, event, rally, produce, host, conventions, conference

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Summary: Conventions or conferences are large events that integrate a subculture by providing a place of communication, interactions, cross-pollination, and community. Conventions can be focused on science fiction programs, hobbies, films or film genres, comic books, or any passion shared by many. Conferences are academic gatherings that affirm disciplinary values, promote scholarship in community, and offer venues for presenting fresh ideas. Planning a convention or conference can be big work, and the chore of bringing together vendors, a location, thousands of attendees, and staff can seem daunting. Some strategies from an experienced planner might offer you insight as you begin planning your big convention or conference.

In this free video series, conference planner Ray Tesi shares with you how to organize a convention. You will learn how to choose a theme, how to market with print and internet ads, how to write a press release, and how to bring together volunteers. Ray also shares with you strategies for planning events, recruiting vendors and celebrities, and finding merchandise or SWAG for the convention. Ray offers great insight about financing with realistic advice. It is all here.

About the Expert

Contact: narutotrek.com

Expert: Ray Tesi is the man responsible for organizing the first ever, Naruto Trek Convention. Ray has been attending conventions both professionally and socially since 1972 when he attended the first Star Trek convention in New York City. On the organizational side, Ray has been involved in setting up exhibits as part of his responsibilities during his 19 year tenure with his current employer, Worldata, a national marketing firm. In recent years, he has attended many area anime and comic conventions with his children. His goal in organizing his own event was to create a family-based event in an atmosphere similar to those of early conventions -- where the organizers wanted to have as much fun as the attendees. The first annual Naruto Trek convention was his first venture as an event organizer and he is currently in the planning stage of his second event.

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